Emailing Report and/or Delimited Files from CODIS

Files can be emailed directly from CODIS to an external email address.  The files can be report files or delimited files (csv, pipe, tab, etc.).  When you run a report program on CODIS a printable report file and often a delimited file are created. When you want to email the file (printable or delimited) to an external email address use the “print” option from any “Select Function” prompt.  For example, when you run a sales analysis you can optionally create a delimited file.  You may want to email one or both of these files to an external email address.

At a “Select Function” prompt, type PRINT <enter>.

At the “Filename >” prompt, type the name of the file you want to email then press the <enter> key.  In the example, we are emailing the SA1000.01, printable sales analysis report.

At the “Printer (or Me, ) >”prompt, type EMAIL/LA and press the <enter> key.  We’re adding the “/LA” to EMAIL because the report is a 132 character wide report and /LA causes the report to be emailed in landscape format.

At the “Email :” prompt, type the external email address you want to send the file to along with a “/P” to cause the file to be converted to a PDF attachment.

Complete each of the “Attn:’ and “Subject :” portions of the email.

CODIS will process the request and place the appropriate file in the CODISMAIL directory.  The email will usually be delivered to the recipient within a few minutes.

Emailing a csv (comma separated value) file is done in a similar way.  At the “Filename >” prompt, type the name of the file you want to email then press the <enter> key.  In this example, we are emailing the SA1000_01.CSV, version of sales analysis report.

At the “Printer (or Me, ) >”prompt, type EMAIL and press the <enter> key.  A “/LA” is not needed this time because the file is csv (delimited – comma separate value) and will not be printed.  Delimited files are usually imported into an external application like Microsoft Excel, Access, SQL, etc.

At the “Email :” prompt, type the external email address you want to send the file to along with a “/C” to cause the file to be sent as a csv attachment.

Complete each of the “Attn:’ and “Subject :” portions of the email.

CODIS will process the request and place the appropriate file in the CODISMAIL directory.  The email will usually be delivered to the recipient within a few minutes.

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